Excellent tool for writers – Dropbox

My favourite new icon - so handy and unobtrusive!

I had prepared a huge rambling monologue about the joys of collaborative writing, thanks to the last two weeks spent working with my writing partners (who came all the way to Canada for a writing work out – thanks, Steve and David!). But it occurred to me that short and sweet is better for blogs and David introduced a minor, FREE, piece of software that made our entire fortnight a lot easier to manage, writing wise.

DROPBOX is a downloadable piece of software that sits on your desktop. You can save files to it, or drag and drop them as usual, and they’re there, in the folder. But they’re also in a 2Gig folder out there in Internet Land, so if you’re out and about and drop into an Internet cafe, you can open up a file you’re working on, change it, save it and Dropbox will update that same file the next time you go online at home. No more dragging around a file on pen drive, worrying about which version you’re saving, or where you last worked on it. Listen, I don’t know about you guys, but I have a desktop, a laptop, and now a netbook. I have four pen drives and two portable hard drives. I have trouble keeping track of where the records database is most recent, or which unfinished play file is the most up to date. Now I keep all those files in Dropbox and they’re all the same file on every computer!

If this sounds like a gushing advert for Dropbox, then I make no apologies. We all installed Dropbox on our various machines during our writing fortnight, and added a shared folder, meaning if one of us completed a sketch or scene, we didn’t have to e-mail it around, we just dumped it in the shared folder and the other guys’ folders updated automatically. As long as we were careful to work on files one at a time, there was no instance of multiple versions appearing and having to be collated. We wrote a complete panto (60 pages of material), nearly a dozen sketches, two lots of corporate work and outlines of many, many other ideas, and they all got speeded along using Dropbox. It’s still inplace and working though David and Steve are back in the UK.

So, if you’re using multiple machines, or working cooperatively with another writer, try Dropbox. They’re not paying me to tell you this, so it’s a genuine tip from one writer to others – this thing can actually make your writing life easier and less frustrating!

TLC go wild in Canada! Steve, David and me (L-R)

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3 responses to “Excellent tool for writers – Dropbox

  1. Hello,
    I’ve found that Dropbox has a successor – I mean Windows Live Mesh (which is one of the part of Windows Live Essentials installer). It works very similar but…
    Basic Dropbox offers only 2GB storage when free Windows Live Mesh offers 5GB free space for our data. Since I use MS for years I trust more MS than Dropbox – That’s is also why I decided to stop using Gmail account (not clear privacy policy).

    • Thanks Piotr,

      I’ll certainly check out Windows Live Mesh. Until this past fortnight, I had no idea there was anything like Dropbox, and certainly not something that worked so well. 5 GB may be a little large for my writing purposes, but for swapping photos between computers it may be the ideal tool. I certainly urge anyone who works on more than one machine as a matter of course to look at these programs. Thanks again for the heads-up.

  2. Tell me, does David have difficulty typing with his thumbs permanently stuck in that position?

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